For stallholders

You can apply for a stall at Riddersalen if you sell books, comics, board games, roleplaying gear, cosplay accessories, etc., or if you are a society focusing on the fantasy genre.

If you sell crafts, ceramics, art, illustrations, jewellery, etc., you must apply for a stall in the Artist’s Corner, at the Marketplace, or at Torvet.

Stall Sizes

• Small stall: 2x2.5 meters

• Medium stall: 3x4 meters

• Large stall: 6x4 or 3x8 meters

Prices

• Small stall: 10% of revenue incl. base price DKK 1,250 + any add-ons

• Medium stall: 10% of revenue incl. base price DKK 2,500 + any add-ons

• Large stall: 10% of revenue incl. base price DKK 5,000 + any add-ons

• Prices exclude VAT.

Revenue is calculated excluding VAT.

Stallholders must notify by 1 September 2025 which payment methods they will accept at the festival. Stallholders are obligated to only accept the payment methods they have reported.

By 1 October 2025, stallholders must submit documentation of their revenue during Fantasy Festival. Esbjerg Kommunes Biblioteker will then issue a collective invoice.

Equipment Provided

All stalls include tables, chairs, access to power and WiFi, and stall passes. Quantity depends on stall size.

• Small stall: 1 table + 1 chair + 2 passes + power and WiFi

• Medium stall: 4 tables + 2 chairs + 4 passes + power and WiFi

• Large stall: 6 tables + 4 chairs + 6 passes + power and WiFi

All other equipment must be brought by the stallholder, including extension cords.

Optional Add-ons

• Table: DKK 100

• Chair: DKK 25

• Display wall: DKK 50 (while stocks last)

• Stall pass: DKK 100

The stall pass includes setup refreshments and access to the VIP room at the Main Library, where coffee, tea, cake and fruit will be available during the festival. It also provides access to all lectures and events at the festival, except for those requiring reservations.

Terms and Conditions

Fantasy Festival focuses on fantasy, and it is important to us that the stalls reflect a cohesive representation of the genre. You may only apply for a stall if the content relates to fantasy, whether through books, roleplaying items, games, or other related genres such as horror.

Stallholders must be present at the stall during the entire festival opening hours on both Saturday and Sunday. Do not begin dismantling before the event ends on Sunday.

Setup is possible from Friday 19 September 2025. Further details regarding setup and takedown will be sent out before the festival along with additional practical information.

Cancellations must be made at least four weeks before the festival. After this point, the full stall price will be charged.

Stall Applications

We're closed for applications for Fantasy Festival 2026. Applications for a stall at Riddersalen must be submitted via email to Fantasyfestival.

The application must include a short description of the stallholder including name and CVR number (if applicable), preferred stall sizes in order of priority, and contact information.

Due to high demand, we cannot guarantee a stall for all applicants. This also applies to previous stallholders.

Late inquiries may be considered for the waiting list. The waiting list is only valid for one year, so you must reapply when applications reopen the following year.

You may apply for a stall at Kunstnerhjørnet if you sell crafts, ceramics, art, illustrations, jewellery, etc., with a focus on the fantasy genre.

If you sell books, comics, board games, roleplaying gear, cosplay accessories, etc., or represent a society with a fantasy focus, you should instead apply for a stall at Riddersalen, Markedspladsen, or at Torvet.

Stall Size

All stalls at Kunstnerhjørnet are 2 x 2.5 meters.

Price

10% of revenue incl. base price of DKK 500 + any add-ons
Price excludes VAT
Revenue is calculated excluding VAT

Stallholders must notify Fantasyfestival by 1 September 2025 which payment methods they will accept at the festival and are obligated to accept only those.

By 1 October 2025, stallholders must submit documentation of revenue. A collective invoice will then be issued by Esbjerg Kommunes Biblioteker.

Equipment Provided

All stalls come with:

• 1 table with black cloth

• 1 chair

• 1 stall pass

• Power and WiFi

All other equipment, including extension cords, must be provided by the stallholder.

Optional Add-ons

• Table: DKK 100

• Chair: DKK 25

• Display wall: DKK 50 (while stocks last)

• Stall pass: DKK 100

The stall pass includes setup refreshments and VIP room access at Hovedbiblioteket with coffee, tea, cake, and fruit during the festival. It also grants access to all events except those requiring reservations.

Terms and Conditions

We expect you to be an active artist working in drawing, painting, crafting or similar, producing high-quality fantasy-themed work. Authors and publishers are referred to Riddersalen.

You must be present during the full opening hours on both Saturday and Sunday. Please do not begin takedown before the event ends on Sunday.

Setup is possible from Friday 19 September 2025. Further information on setup and takedown will be sent out before the festival.

We encourage you to decorate your stall with a cloth, props, and your artwork to help create a vibrant, engaging atmosphere at Kunstnerhjørnet. If you do not wish to rent display walls, you are welcome to bring your own hanging props.

You are welcome to demonstrate your work at your stall. A CVR number is not required to sell.

Cancellations must be made at least four weeks before the festival. Otherwise, the full stall price will be charged.

Stall Applications

​We're closed for applications for Fantasy Festival 2026. Applications for Kunstnerhjørnet must be sent via email to Fantasyfestival.

Your application must include a brief description of yourself and your artwork, including name, CVR number (if applicable), links to your website or social media (e.g. Facebook, Instagram, Etsy), contact information, as well as attached photos of your work and a portrait.

By applying, you consent to your photos and text being used on Fantasyfestival’s website, catalogue, Facebook, and Instagram if you are allocated a stall.

We reserve the right to make changes.

Due to the large number of applications, we cannot guarantee a stall. This also applies to previous stallholders.

Late inquiries may be considered for the waiting list. The waiting list is valid for one year only. If you wish to be considered again, you must reapply the following year.

NOTE: Applications for stalls at Fantasy Festival 2025 are now closed. You are welcome to contact us regarding a spot on the waiting list for this year’s festival.

You can apply for a stall at Markedspladsen if you sell food, beverages, merchandise, crafts, ceramics, art, illustrations, jewellery etc., with a focus on the fantasy genre.

If you sell board games etc., are a communicator or part of an organisation with a focus on the fantasy genre, you may also apply for a stall at Markedspladsen.

Prices

We have divided stalls at Markedspladsen into five different categories in terms of payment:

• Organisation: Free
• Communicator without income: Free
• Communicator with income: 10% of revenue incl. base fee DKK 500* + possible add-ons
  
• Small food stall: 15% of revenue incl. base fee DKK 2500* + possible add-ons
  
• Large food stall: 15% of revenue incl. base fee DKK 5000* + possible add-ons

*including electricity and water

All prices are excluding VAT.

Revenue is calculated excluding VAT.

Stallholders must, no later than 1 September 2025, report which forms of payment they will accept at the festival. Stallholders are also obligated to only accept the reported payment methods.

By 1 October 2025 at the latest, stallholders must submit documentation of their income during the Fantasy Festival. Esbjerg Kommunes Biblioteker will then send a consolidated invoice to the stallholders.

Equipment options

Equipment at the stall

• You can apply for access to electricity. You must bring your own extension cord.
• Stall cards will be provided for the registered number of participants.

Add-ons

• Table DKK 100
• Chair DKK 25
• Tent DKK 100 (while supplies last)

The stall card includes setup catering and access to the VIP room at Hovedbiblioteket, where coffee, tea, cake and fruit will be available during the festival.

The stall card also grants access to all lectures and activities at the festival, except for those that require seat reservations.

Conditions

It is a requirement that stallholders at Markedspladsen are present during the entire opening hours of the Festival on both Saturday and Sunday. Stallholders are asked not to take down their stall before the festival ends on Sunday.

It will be possible to set up already on Friday 19 September. Further information about setup and takedown will be sent out before the Fantasy Festival along with other practical details.

Cancellations must be made no later than 4 weeks before the festival. If a cancellation is made after this point, the full stall fee will be charged.

Stall application

​We're closed for applications for Fantasy Festival 2026. Applications for a stall at Markedspladsen must be sent via email to Fantasy Festival.

The application must include a brief description of yourself and your stall including your name and possible CVR number, possible links to your website or social media where you show/sell your products (e.g. Facebook, Instagram or Etsy), contact information, and an attached photo of your stall.

By submitting your application, you consent to your photo and text being used on Fantasy Festival’s website, catalogue, Facebook and Instagram if you are granted a stall.

We reserve the right to make changes.

As we receive far more applications than we have stalls available, there is no guarantee that applicants will be granted a stall. This also applies to stallholders who have previously had a stall at the Fantasy Festival.

If you are applying for multiple areas (Markedspladsen or Torvet), please clearly state your prioritisation in your application.

Inquiries after the application deadline may be considered for the waiting list. The waiting list is only valid for one year at a time, so if you wish to be added again, you must get in touch once applications open for the following year.

You may apply for a stall at Torvet if you sell snacks and/or beverages, merchandise, roleplaying accessories, crafts, ceramics, art, illustrations, jewellery etc., with a focus on the fantasy genre.

If you sell meals and food that cannot be classified as snacks and/or beverages, you must apply for a stall at Markedspladsen.

If you sell books, comics, board games etc., or are part of an organisation focused on the fantasy genre, you must apply for a stall at Riddersalen or at Markedspladsen.

Prices and sizes

Stall size

All stalls at Torvet will be identical and are expected to be either wooden huts with a sales window or tents with sides.

Each stall measures 3x2 meters.

Price

• Sale of merchandise, roleplaying accessories, crafts, art etc.: 10% of revenue incl. base fee DKK 500* + any add-ons
• Sale of snacks and/or beverages: 15% of revenue incl. base fee DKK 2,500* + any add-ons
  

*including electricity

All prices are excluding VAT.

Revenue is calculated excluding VAT.

Stallholders must, by 1 September 2025 at the latest, report which payment methods they will accept at Fantasy Festival. Stallholders are also obligated to only accept the stated payment methods.

By 1 October 2025 at the latest, stallholders must submit documentation of their revenue during Fantasy Festival. Esbjerg Kommunes Biblioteker will then issue a consolidated invoice to the stallholders.

Equipment options

Equipment at the stall

• All stalls come with 2 stall cards.
• You are welcome to decorate your stall as you like, as long as any screws, tape, nails etc. are removed when you leave Fantasy Festival..
• Stalls can be locked.

All other equipment must be brought by the stallholder. This includes lighting, extension cords, and padlocks for securing the stall.

Add-ons

It is possible to purchase tables, chairs, and additional stall cards.

• Table DKK 100
• Chair DKK 25
• Stall card DKK 100

The stall card includes setup catering and access to the VIP room, where coffee, tea, cake and fruit will be available during the festival. The stall card also grants access to all lectures and activities at the festival, except for those that require seat reservations.

Conditions

It is required that the stall is open during the entire opening hours of Fantasy Festival on both Saturday and Sunday.

It will be possible to keep your stall open for the opening event of Fantasy Festival already on Friday 19 September 2025 from 12:00 to 00:00, as well as beyond the official opening hours on Saturday 20 September 2025 from 18:00 to 00:00.

Stallholders are asked not to pack down their stall before Fantasy Festival concludes on Sunday 21 September 2025.

It will be possible to set up on Friday 19 September 2025. Further information about setup and takedown will be sent out before Fantasy Festival, along with other practical information.

You are welcome to practice or demonstrate your craft at your stall.

A CVR number is not required to sell from a stall.

Cancellations must be made no later than 4 weeks before the festival. If cancelled later, the full stall fee will be charged.

Stall application

​We're closed for applications for Fantasy Festival 2026. Applications for a stall at Torvet must be sent by email to Fantasy Festival.

The application must include a short description of yourself and your stall, including your name and any CVR number, any links to a website or social media where you display/sell your products (e.g. Facebook, Instagram or Etsy), contact information, and an attached promotional photo of your stall.

By submitting your application, you consent to the use of the photo and text on Fantasy Festival’s website, catalogue, Facebook and Instagram if you are granted a stall.

We reserve the right to make changes.

As we receive far more applications than we have stalls available, there is no guarantee that an applicant will be granted a stall. This also applies to stallholders who have previously had a stall at Fantasy Festival.

If you are applying for multiple areas, such as both Markedspladsen and Torvet, please clearly indicate your prioritisation in your application.

Inquiries after the application deadline may be considered for the waiting list for the current festival year. The waiting list is valid for one year only. If you wish to be added again, you must contact us again when applications open for the following year.

Setup and takedown:

As a stallholder, you must be present during the entire Festival opening hours both Saturday 20 September from 10:00 to 18:00 and Sunday 21 September from 10:00 to 16:00.

You may set up already on Friday 19 September, but please wait to pack down your stall until the festival ends on Sunday. You will receive further information about setup and takedown before Fantasy Festival along with other practical details.